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Email Application Setup - Outlook 2010 for Windows

This guide will show step-by-step instructions for setting up E-mail on Outlook 2010 for Windows. While it can be used for other versions of Outlook, some screens and steps might vary.

Adding a new account:

Select the 'File' menu
Select Info
Click the Add Account button
Choose Manually configure server settings
Click Next
Choose Internet E-Mail
Click Next

Account Settings

Enter your name as you want it to appear on your outbound email messages
Enter your full email address
Enter your full email address also as the User Name
Enter your email password
Your mail server is mail.YourDomain.com, eg mail.example.com (where YourDomain.com is your own domain name)
The Outgoing Mail Server is the same as your incoming mail server

More Settings

Click the More Settings button
Click the Outgoing Server tab
Check the "My outgoing server (SMTP) requires authentication" checkbox
Check "use the same settings as your incoming mail server"
Click the Advanced tab
If you are using POP3 with SSL, click the checkbox and enter 995 as your port. Otherwise leave the default port at 110
If you are using POP3, you may choose when messages are removed from the server
If you are using IMAP with SSL, click the checkbox and enter 993 as your port. Otherwise leave the default port at 143
If you are using SMTP with SSL, click the checkbox and enter 465 as your port. Otherwise change the non-default port to 26
Click the OK button

Testing Settings

While on the E-mail Accounts screen, click the Test Account Settings button
This will both check your settings and send a test email to yourself to confirm that everything is working. If you receive any errors, please check your configuration
Click the Close button on the Test Account Settings window
Click Next on the E-mail Accounts window
Click the Finish button